Property Owners of Sea Trail Golf

Article I	The Title of the Association shall be Sea Trail Lady Niners, hereafter referred to as STLN
Article II	The purpose of STLN is to promote interest and participation in golf for all women who prefer to play nine holes of golf, regardless of handicap; to sponsor team play, to hold tournaments when scheduled.

Article III	Membership is open to all female property owners at Sea Trail. Social memberships, with full voting privileges, are available to non golfers.

Article IV	The officers, President, Vice President, Secretary, and Treasurer, will be elected by 2/3 of votes cast. The term of office shall be one year, effective December 1. No officer shall be eligible for the same office longer than two consecutive years. Only full-time residents of Sea Trail are eligible to be officers.

Article V	There shall be an Executive Board comprised of the officers and the standing committee chairs.

Article VI	There shall be four general meetings, including an Annual meeting, on dates to be determined by the Executive Board. Notice of these meetings shall be posted two weeks prior to the meeting.

Article VII	This constitution may be amended by a 2/3 vote at a regularly scheduled meeting of STLN, provided the proposed amendment(s) has been posted at least two weeks in advance of the meeting.

BY-LAWS

Article I	A nominating committee of no less than 3 nor more than 5 will be appointed by the President. The committee will present their recommendations to the Executive Board before October 1 for their approval. The committee will post the proposed slate at least 2 weeks before the Annual Meeting. No officer shall be nominated who has not given her consent to serve if elected. The election shall be held at the Annual Meeting, at which time additional nominations shall be accepted from the floor. Two-thirds of votes cast shall constitute the election.

Article II	Duties of Officers


	Section 1	The duties of the President include: Appoint all committee chairs; schedule and preside over all meetings, including Executive Board meetings, call impromptu meetings when deemed necessary - giving notice to the members at least five days prior to the meeting; obtain tee times and dates for all meetings, including Executive Board meetings; attend Greens Committee meetings.

	Section II	The duties of the Vice President include: Assume the duties of the President in her absence; coordinate monthly pairings; assist the President as deemed necessary.

	Section III	The duties of the Secretary include: Record accurate minutes of all meetings including Executive Board meetings; maintain files, receive and respond to correspondence; make copies of the Constitution available to all members when necessary; distribute and receive absentee ballots from paid-up members.

	Section IV	The duties of the Treasurer include: Prepare and present a budget at the Annual Meeting; keep a full and accurate account of all monies received and disbursed; collect dues and maintain a roll of the membership; reimburse members for STLN expenses; notify the President, Handicap Chair, and Orientation Chair of new members.

Article III

Duties of the Executive Board


	Section I	The Executive Board shall consist of the officers of STLN and the chairs of the standing committees. This Board shall meet at the call of the President and notice of all meetings shall be given all Board members.

	Section II	Shall have the power to expend the funds of STLN and fill all vacancies of elected officers on the Executive Board.

	Section III	Two-thirds of the Executive Board shall constitute a quorum at any Board meeting.

	Section IV	Only the Executive Board shall determine when absentee voting will be permitted in deciding critical issues.


Article IV	Dues

	The amount of the annual dues shall be determined by the Executive Board. Members are responsible for payment of dues from the Annual Meeting to no later than December 15. Dues are not pro-rated for members joining later in the year. Dues will not be refundable or transferable. Dues must be paid to be included in weekly golf tournaments (does not apply to of non golfers).

Article V	Robert’s Rules of Order shall govern the parliamentary procedures of STLN.

Article VI	Voting

	Section I	New officers shall be elected by 2/3 of votes cast at the Annual Meeting. Voting by proxy shall not be permitted.

	Section II	Absentee ballots for critical issues, as determined by the Executive Board, will be available from the Secretary. Votes must be mailed and postmarked to the Secretary at least 5 days before the vote on critical issues.

Article VII	Handicaps

	Section I	Eligibility: Members are required to play a minimum of 5 rounds of 9-hole golf to establish a handicap. A new member, with an established current handicap from another golf club, may submit her handicap card to the Handicap Chair for computer entry of scores, course rating, and slope.

	Section II	New members may play on league day but may not compete in tournaments until they establish a handicap.

Article VIII

Play

	Section I	Special Events: Participation in the Charm, Consolation, Club Championship, and Member/Member tournaments shall include members who have played at least 5 rounds of golf on a league day one year from each respective tournament date.

	Section II	League Day: Members have a designated league day. All holes-in-one, birdies, and chip ins must be accomplished on a league day to be eligible for awards. Guests are welcome to play on league day providing space is available.


Article IX	The USGA Rules of Golf shall govern golf procedures.

Article X	Amendments

	These By-laws may be amended at any time at a regular meeting of STLN by 2/3 of votes cast, provided the proposed amendment(s) has been posted at least two weeks in advance of the meeting.

STANDING COMMITTEES

Orientation         Welcome new members; acquaint them with the rules
                          and procedures of STLN; provide copies of relevant
                          information to the new members; assist the new
                          member in paying dues and signing up for golf.

Rules                Educate members with USGA Rules and local rules
                         with the assistance of the golf professionals; make
                         final determination on golf and/or tournament
                         questions that arise.

Parliamentarian Advise STLN of parliamentary procedures. The
decisions of the Parliamentary Chair shall be final.

Special Events   Schedule and coordinate all special tournaments–
                         Charm, Consolation, Club   Championship,
                         Member/Member– throughout the year with the
                         assistance of committee members and the golf
                         professionals.

Social             Arrange all lunches, including the Christmas luncheon,
                       and any other social events that may be requested by
                       the Executive Board.

Sunshine Send "get well" and "sympathy" cards to our members.

Golfin’ Around   Represent STLN at their meetings; report anything of
                        importance from these meetings to STLN; submit USGA
                        Index/Handicap for those tournaments held outside of
                        Sea Trail; coordinate the Golfin’ Around tournament
                        when STLN hosts.

Grand Strand    Represent STLN at their meetings; report anything of
Niners                 importance from these meetings to STLN; submit
                        USGA Index/Handicap for those tournaments held
                        outside of Sea Trail; coordinate the Grand Strand
                        Niners tournament when STLN hosts.

Handicap          Enter golf data into the computer; add and delete
                        members; run monthly handicaps; collect weekly score
                        cards; check handicaps; record birdies and chip ins;
                        report the most improved golfer and the golfer who
                        played the most league days at the end of the year.

Telephone Coordinate volunteers to communicate information as deemed necessary by any member of the Executive Board.

Publicity Promote good public relations by using all media
including the Sea Trailer, to report our activities.

Awards Purchase prizes to be distributed at the Awards Meeting, i.e. Charm, Club Championship, Consolation, Hole-in-One, Birdies, Chip ins, Most Improved Golfer, Golfer who played the most league days.

Historian Collect published articles and photographs of STLN
events in a crapbook.

SEA TRAIL LADY NINERSCONSTITUTION

BY-LAWS

SEA TRAIL LADY NINERS
CONSTITUTION